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The society’s statute

Statute

Chapter I
GENERAL PROVISIONS

§ 1

  1. The association, hereinafter referred to in the statute as the “Society,” is named: Dolnośląskie Towarzystwo im. Fryderyka Chopina (The Lower Silesian Fryderyk Chopin Society).
  2. The Society may use the abbreviated name: DTiFC.
  3. The Society is a voluntary, self-governing, permanent, non-profit association.

§ 2

The registered office of the Society is the Music and Literature Club in Wrocław.

§ 3

The Society operates based on the provisions of the Associations Act of April 7, 1989 (Journal of Laws of 2001, No. 79, item 855, as amended), the Public Benefit and Volunteer Work Act of April 24, 2003, and this statute, and as such, it possesses legal personality.

§ 4

The Society may be a member of national and international organizations with similar objectives.

§ 5

The activities of the Society cover the territory of the Republic of Poland, particularly the Lower Silesian Voivodeship.

§ 6

§ 6

The Society’s duration is unlimited.

§ 7

The objectives of the Society are:

  1. To promote music and spread knowledge about the life and works of Fryderyk Chopin and other composers;
  2. To inspire, support, and organize activities that promote Polish musical culture; 
  3. To develop and promote initiatives, attitudes, and actions supporting the artistic development of children, youth, and students;
  4. To foster an atmosphere of trust and respect for the arts; 
  5. To provide organizational and material support to individuals and organizations undertaking such activities. 

§ 8

The Society achieves its objectives through:

  1. Conducting and supporting scientific and research work in the field of music;
  2. Running its own publishing, journalistic, academic, and musical activities; 
  3. Organizing exhibitions; 
  4. Promoting musical culture through organizing competitions, concerts, festivals, music courses, training sessions, lectures, radio and television broadcasts, providing information through all forms of media, organizing international cooperation and exchanges in the field of music, maintaining relationships with musical organizations in Poland and abroad, initiating meetings of musicians and musicologists;
  5. Promoting various methods and techniques in the field of artistic activity; 
  6. Cooperation and mutual assistance among the members of the Society;
  7. Providing organizational and economic advice and assistance, as well as training for members interested in the Society’s activities; 
  8. Undertaking other activities that support the achievement of the statutory objectives of the organization; 
  9. Integrating the members of the Society through cultural, recreational, and social activities.

§ 9

In fulfilling its objectives, the Society relies on the voluntary work of its members. However, it may hire employees to handle its affairs.

§ 10

An ordinary member may be any adult citizen of the Republic of Poland or a foreigner, including those not residing within the Republic of Poland. Both individuals and legal entities may become supporting members.

Individuals particularly meritorious to the Society may be granted honorary membership by the General Assembly, upon the recommendation of the Board. Honorary members are exempt from membership fees and may participate in all Society events free of charge. Honorary members have the right to attend Society meetings and submit proposals regarding the Society’s activities. Honorary members are obligated to participate in the Society’s activities, support its goals, and comply with its statutes and decisions. Honorary membership may be revoked by the General Assembly upon the recommendation of the Board.

§ 11

Membership in the Society is obtained through the Board’s approval of the candidacy by a simple majority vote in a resolution. New memberships are suspended six months prior to the General Assembly at which elections or dismissals of authorities take place.

§ 12

  1. Ordinary members of the Society are obligated to:
    1. Contribute to the growth and significance of the Society through their actions and attitudes; 
    2. Uphold the good name of the Society;
    3. Support and actively pursue the Society’s objectives;
    4. Comply with the laws and the provisions of the statute;
    5. Pay membership fees regularly;
    6. Protect the material resources and intellectual achievements of the Society;
    7. Treat other Society members with respect. 
  2. An ordinary member of the Society has the right to:
    1. Participate in the life of the Society, including exercising the right to vote;
    2. Participate in the Society’s work and submit proposals regarding the objectives and functioning of the Society; 
    3. Hold a Society membership card; 
    4. Benefit from the recommendations, guarantees, and protection of the Society in their activities; 
    5. Utilize the Society’s technical equipment, instruments, consulting services, and training available to members free of charge;
    6. Enjoy other benefits offered by the Society to its members. 

§ 13

  1. An individual or legal entity may become a supporting member by submitting a declaration of intent to the Board of the Society, which will adopt a relevant resolution. 
  2. Membership may be terminated in the same manner. 
  3. The form and type of support will be agreed upon with the Board of the Society.
  4. Supporting members enjoy the rights granted to ordinary members, as specified in § 12, items 2-6. 
  5. Supporting members are obligated to fulfill the declared contributions, adhere to the statute, and comply with the decisions of the Society’s authorities.

§ 14

Membership in the Society is terminated by:

  1. Submitting a written resignation to the Board; 
  2. Expulsion by the Board: 
    1. For activities contrary to the statute and decisions of the Society; 
    2. For unjustified absence from the Society’s work;
    3. For failure to pay membership fees for 12 months; 
    4. Upon the written, reasoned request of at least 10 members; 
    5. For the loss of civil rights as a result of a final court judgment;
  3. In the event of the member’s death.

§ 15

A member expelled by the Board has the right to appeal to the General Assembly of Members at least 21 days before the date of the General Assembly. The decision of the General Assembly is final.

Chapter II
AUTHORITIES OF THE SOCIETY

§ 16

  1. The General Assembly;
  2. The Board of Directors;
  3. The Audit Committee.

§ 17

The term of office for all elective authorities of the Society is 4 years.

§ 18

The election of authorities is conducted by secret ballot. The resolutions of all the Society’s authorities are adopted by a simple majority of votes in the presence of at least half of the members entitled to vote, unless otherwise stipulated by the provisions of the statute.

§ 19

  1. The highest authority of the Society is the General Assembly.
  2. The Board of Directors convenes meetings of the General Assembly at least once every twelve months or more frequently upon a written, justified request of at least half of the members of the Audit Committee. Notification of the date, place, and proposed agenda is sent to all members via email or other effective means no less than 14 days before the start of the meeting.
  3. The General Assembly must have at least half of the members entitled to vote in attendance. If the number of attendees is less than half, the chairperson of the General Assembly shall schedule a second session, no earlier than 15 minutes after the conclusion of the first session. The proceedings of the General Assembly in the second session will be valid regardless of the number of participants, and the resolutions passed will have legal force.
  4. Ordinary members of the Society may participate in the General Assembly, along with supporting members and invited guests who have advisory voting rights.
  5. The competencies of the General Assembly include:
    1. Adopting the Society’s action plan;
    2. Reviewing and approving reports from the Board of Directors and the Audit Committee;
    3. Adopting the regulations of the General Assembly;
    4. Granting discharge to the outgoing Board of Directors;
    5. Electing members of the Board of Directors and the Audit Committee;
    6. Adopting amendments to the statute;
    7. Passing resolutions regarding the establishment of other organizations by the Society;
    8. Adopting resolutions on the dissolution of the Society;
    9. Reviewing appeals against resolutions of the Board of Directors submitted by members of the Society;
    10. Reviewing complaints from members of the Society concerning the activities of the Board of Directors.
  6. Resolutions of the General Assembly are adopted by a simple majority of votes in an open ballot. In matters involving individuals, a secret ballot is held.
  7. Amendments to the statute, removal of the President, members of the Board of Directors, or members of the Audit Committee, and the dissolution of the Society require an absolute majority of votes in the presence of more than half of the Society’s members at the first session. At the second session, the presence of more than half of the members is not required.
  8. Each member is entitled to one vote.

§ 20

  1. The Board of Directors consists of 4 to 8 members elected by the General Assembly through a secret ballot.
  2. The Board of Directors is composed of the President, 1 to 3 Vice Presidents, a Secretary, a Treasurer, and other Board members.
  3. [deleted]
  4. The Board of Directors constitutes itself at its first meeting after the election.
  5. Members of the Board of Directors cannot have been convicted by a final court judgment for an intentional offense prosecuted by public indictment or a fiscal crime.
  6. The competencies of the Board of Directors include:
    1. Admitting new members to the Society;
    2. Representing the Society externally and acting on its behalf;
    3. Managing the ongoing activities of the Society;
    4. Convening the General Assembly (at least 14 days before the meeting) and determining the proposed agenda, submitting proposals for the General Assembly;
    5. Setting membership fees;
    6. Managing the assets and funds of the Society.
  7. Members of the Board of Directors may voluntarily resign from their position and membership in the Board.

§ 21

  1. The Audit Committee consists of 3 to 5 members elected by the General Assembly through a secret ballot.
  2. The Audit Committee is composed of a Chairperson, a Vice Chairperson, and 1 to 3 members.
  3. The competencies of the Audit Committee include:
    1. Monitoring the ongoing activities of the Society, with particular emphasis on financial operations;
    2. Submitting proposals regarding the discharge of the Board of Directors at the General Assembly;
    3. Submitting motions to convene the General Assembly.
  4. Resolutions of the Audit Committee are adopted by a simple majority of votes of those present at the meeting, with at least 3 members in attendance. In the event of a tie, the chairperson’s vote prevails.
  5. The Audit Committee has the right to submit proposals to the Board of Directors based on audit findings and request explanations.
  6. Members of the Audit Committee cannot:
    1. Be members of the Board of Directors or remain in employment with the Society;
    2. Be related by blood, marriage, or subordination to members of the Board of Directors;
    3. Have been convicted by a final court judgment for an intentional offense prosecuted by public indictment or a fiscal crime;
    4. Receive compensation from their membership in the Audit Committee exceeding the average monthly salary in the business sector as announced by the President of the Central Statistical Office for the previous year.
  7. Members of the Audit Committee may voluntarily resign from their position and membership in the Audit Committee.

§ 22

In the event of a reduction in the composition of the Society’s authorities listed in § 16 (paragraphs 2 and 3) during their term of office, vacancies may be filled by co-option. Co-option is carried out by the remaining members of the authority whose composition has been reduced. No more than half of the authority’s composition may be appointed in this manner.

§ 23

  1. The Society’s assets are derived from membership fees, donations, bequests, legacies, income from its own business activities, and public contributions.
  2. The Board of Directors manages the Society’s assets and funds.
  3. Two members of the Board of Directors jointly are authorized to represent the Society and to incur financial obligations.
  4. The Society maintains its financial records through accounting books.
  5. The Society accumulates its financial resources in a bank account

§ 24

The Society may conduct business activities in support of its statutory purposes. The decision to commence business activities is made by the Board of Directors through a resolution. The income generated from the Society’s business activities is used exclusively to achieve its statutory objectives.

§ 25

  1. The Lower Silesian Society of Fryderyk Chopin conducts paid public benefit activities in the following areas:
    1. Conducting and supporting scientific and research work in the field of music;
    2. Conducting its own publishing, journalistic, scientific, and musical activities;
    3. Organizing exhibitions;
    4. Promoting musical culture through organizing competitions, concerts, festivals, music courses, training sessions, lectures, television and radio broadcasts, providing information through all forms of media, organizing international cooperation and exchanges in the field of music, maintaining contacts with music organizations domestically and abroad, and initiating meetings of musicians and musicologists;
    5. Promoting methods and techniques used in artistic activities;
    6. Fostering cooperation and mutual assistance among members of the Society;
    7. Providing advice and organizational-economic assistance as well as training for members interested in the Society’s activities;
    8. Other activities supporting the development of the Society’s statutory objectives;
    9. Fostering social integration among the Society’s members through cultural, recreational, and social activities.
  2. The Lower Silesian Society of Frederic Chopin conducts non-profit public benefit activities in the following areas:
    1. Conducting and supporting scientific and research work in the field of music;
    2. Running its own publishing, journalistic, scientific, and musical activities;
    3. Organizing exhibitions;
    4. Promoting musical culture through the organization of competitions, concerts, festivals, music courses, trainings, lectures, television and radio broadcasts, providing information through all types of media, organizing international cooperation and exchange in the field of music, maintaining contact with musical organizations both domestically and abroad, and initiating meetings between musicians and musicologists;
    5. Promoting methods and techniques used in artistic activities;
    6. Fostering cooperation and mutual assistance among Society members;
    7. Providing advice and organizational-economic support, as well as training members interested in the Society’s activities;
    8. Conducting other activities that contribute to the development of the statutory objectives of the organization;
    9. Organizing activities that integrate Society members through cultural, recreational, and social events.
  3. Deleted
  4. Deleted
  5. Deleted

§ 26

  1. The Society may dissolve based on a resolution of the General Assembly or in other cases provided for by law.
  2. Upon adopting a resolution to dissolve the Society, the General Assembly shall determine the manner of its liquidation and the distribution of the Society’s assets.
  3. In matters not regulated by this statute, the provisions of the Act on Associations and the Act on Public Benefit and Volunteer Work shall apply.
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